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Your business relies on collecting information. You should know a lot about the products you sell or services you offer, but you also gather a lot of data about people. The company will store data about its suppliers, customers, and employees. This data may include names, addresses, financial records, career details, and purchasing histories. All these people have a right to know what data they hold about them and how the data is used. Taking proper care of all the personal data held by your company is a legal requirement and failure to take adequate care of your data can leave your company open to substantial fines.
What are your responsibilities?
At one time, company data could be found in bulging filing cabinets in storerooms and offices. Keeping paper copies may have consumed lots of valuable office space, but it made it comparatively easy to keep track of who was using the information. Today, almost all data is stored electronically, either on your company network or in remote cloud storage. It's possible to restrict access to electronic data, but data can easily be downloaded, printed, or shared with other individuals who may not be entitled to access it. Your company must know who is accessing personal data, and how the data is used. It is also your responsibility to communicate with those whose data you hold and ensure they know how their data is used.
Who manages the data?
In a busy company keeping track of data usage isn't always easy. For companies that hold a large amount of data, having a Data Protection Officer is a necessity, but such a role can be beneficial for almost any business. Making care of data the specific responsibility of a single individual avoids the possibility of miscommunication or anything being missed or forgotten because data care becomes buried under the rest of someone's workload. However, understanding how to manage data correctly can be more complicated than you might think. Arranging for Data Protection Officer Training is the best way to ensure that your new Data Protection Officer knows what is required from them and that they have all the skills they need to carry out their new responsibilities effectively.
Planning for Data Protection Officer training
Data Protection Officer training could take place at your premises or on the training organization's site. It is best to speak to the training company and arrange for them to tailor the training to your specific needs.